Position Overview:

We are seeking an enthusiastic and dedicated Executive Assistant to join our dynamic team at KTK Real Estate Services, a leading real estate services provider. As our Executive Assistant, you will play a crucial role in ensuring seamless operations and providing exceptional support to our executives and clients. The ideal candidate should possess customer service experience and a client-oriented personality to excel in this position, providing comprehensive support across various functions. This role requires strong technical skills, flexibility, attention to details and a positive attitude.

Job Duties:

• Executive Support:
  • Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
  • Act as the first point of contact for executives, handling correspondence and communications on their behalf.
  • Prepare and edit correspondence, reports, presentations, SOP’s, and other documents as needed.
  • Check and manage interactions with municipalities.
  • Handle confidential information with discretion and professionalism.
• Office Management & Administrative Duties:
  • Oversee daily office operations, ensuring a well-organized and efficient workspace.
  • Utilize Microsoft Office Suite and other relevant software to perform daily tasks efficiently.
  • Maintain office supplies inventory, placing orders as necessary.
  • Coordinate office maintenance and repairs with relevant service providers.
  • Track and manage expenses, invoices, and financial documentation.
  • Assist in preparing and submitting expense reports and budgets.
  • Maintain and update databases, ensuring accuracy and attention to detail.
• Client Relations & Ongoing Support:
  • Lead clients through our services from start to finish, ensuring a seamless experience.
  • Provide excellent customer care, addressing client inquiries and concerns promptly.
  • Maintain strong relationships with clients, understanding their needs and preferences.
  • Assist in ongoing support tasks, including coordinating maintenance requests and scheduling inspections, etc.
  • Prepare information for leasing and real estate agents of the property.
• Communication and Team Collaboration:
  • Communicate effectively with clients, executives, and team members.
  • Represent the company in a positive and professional manner.
  • Work collaboratively with team members to achieve organizational goals.
  • Participate in team meetings and contribute ideas for continuous improvement.
  • Provide support to other departments as needed.
    

• Flexibility and Transportation:
  • Flexible with working hours to accommodate the business needs.
  • Must have reliable transportation (car) for work-related travel.

Requirements:

• Experience in the real estate or property management industry is a plus.
• Proven experience as an Executive Assistant, Office Manager, or similar role.
• Previous experience in customer service or client-facing roles is an advantage.
• Strong interpersonal skills and a client-oriented approach.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of Canva, Adobe Express, Property Management, and Project Management Tools is advantage.
• Attention to detail and accuracy in documentation.
• Well-organized and detail-oriented with the ability to prioritize tasks effectively.
• Ability to handle multiple tasks and time management skills.
• Proactive problem-solving skills and the ability to work independently.
• Professional demeanor and ability to represent the company in a positive manner.
• Fluent in English; proficiency in Russian, Ukrainian, French or Hebrew is an advantage but not mandatory.

Benefits:

• Competitive compensation package & bonuses.
• Health Insurance.
• Opportunities for professional growth and development.
• Collaborative and supportive work environment.
• Exposure to the real estate industry and networking opportunities.

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How to Apply:

To apply, please submit your resume and cover letter to nick@ktkre.ca with the subject line "Executive Assistant Application". We look forward to welcoming a new member to our team who shares our dedication to providing exceptional service to our clients.

Position Overview:

KTK Real Estate Services LTD is seeking a dedicated and efficient Administrative Assistant to support our dynamic team. The ideal candidate will be flexible, detail-oriented, quick to learn and adapt to the fast-paced real estate industry. You will work closely with our KTK Development and KTK Realty Group, responsible for buying, selling, and new construction.

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Job Duties:

Executives Support:
- Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations.

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Office Management:
- Maintain office supplies inventory and order as needed.
- Ensure the office environment is organized and welcoming.

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Communication:
- Answer phone calls, direct them to appropriate personnel, and manage inquiries.
- Greet visitors and ascertain the nature of business.

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Documentation and Filing:
- Set up and maintain manual and computerized information filing systems.
- Handle confidential and sensitive information with discretion.

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Coordination:
- Assist in coordinating real estate transactions and document management.
- Communicate with clients, trades, developers, architects, and other stakeholders.

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AI and Tools:
- Utilize AI tools and software for data management and process efficiency.
- Use Trello, Microsoft Office and other software on a day-to-day basis.

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Requirements:

•⁠  ⁠Proven experience as an administrative assistant or in a similar role, preferably in the real estate industry.
•⁠  ⁠Strong organizational and time management skills.
•⁠  ⁠Excellent written and verbal communication skills.
•⁠  ⁠Proficiency in office management software (e.g., MS Office).
•⁠  ⁠Ability to multitask and prioritize tasks effectively.
•⁠  ⁠Attention to detail and problem-solving skills.
•⁠  ⁠Teamwork attitude and ability to work collaboratively.
•⁠  ⁠High school diploma or equivalent; additional Administrative assistant or Secretary qualifications are an asset.

Why Join Us?

At KTK Real Estate Services LTD, we believe in fostering a supportive and innovative work environment. This role offers an excellent opportunity to grow your career in the real estate industry and work with a team of professionals dedicated to excellence.

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How to Apply:

To apply, please submit your resume and cover letter to nick@ktkre.ca with the subject line "Administrative Assistant Application". We look forward to welcoming a new member to our team who shares our dedication to providing exceptional service to our clients.

Position Overview:

KTK Real Estate Services is seeking a highly experienced and detail-oriented Construction Coordinator to manage and oversee all aspects of our construction projects. The ideal candidate will ensure timely and within-budget project completions, coordinate administrative tasks, and facilitate smooth communication among all stakeholders.

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Job Duties:

Coordinate and oversee construction projects from start to finish.
Manage project schedules, budgets, and resources.
Liaise between clients, contractors, developers, and architects.
Prepare and manage project documentation, including contracts, permits, and reports.
Monitor project progress and address any issues that arise.
Ensure compliance with all safety and building regulations.
Handle procurement of materials and equipment.
Maintain comprehensive project records and update stakeholders regularly.
Facilitate and manage project meetings and documentation.

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Requirements:

Proven experience as a Construction Coordinator or similar role in the construction industry.
Minimum of 1 year of relevant experience.
Bachelor’s degree in Construction Management, Civil Engineering, or related field preferred.
Excellent organizational and multitasking abilities.
Strong communication and interpersonal skills.
Proficiency in project management software.
Knowledge of safety and building codes.
Ability to handle multiple projects simultaneously.
Experience with procurement and contract management.
Problem-solving skills and attention to detail.

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Enhanced Requirements:

Minimum 1 years of experience in a similar role.
Bachelor’s degree in Construction Management, Civil Engineering, or related field.
Proficiency in project management software and tools, including AI-driven solutions.
Strong background in procurement and contract management.
Experience with large-scale residential or commercial projects.

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How to Apply:

To apply, please submit your resume and cover letter to nick@ktkre.ca with the subject line "Administrative Assistant Application". We look forward to welcoming a new member to our team who shares our dedication to providing exceptional service to our clients.